[KITTEN]

Please find below a copy of the club's official rules of association. They're also available in .pdf format at http://tascommodores.../club_rules.pdf

The Commodore Club of Tasmania Inc.
Rules of Association

Name of Association
1. The name of the Association is as follows:
The Commodore Club of Tasmania Inc.

Interpretation
2. In these rules -
"Act" means the Associations Incorporation Act 1964;
"Association" means the association referred to in rule 1;
"auditor" means the person appointed as the auditor of the Association under rule 9;
"basic objects of the Association" means the objects and purposes of the Association
as stated in an application under section 7 of the Act for the incorporation of that
Association;
"committee" means a committee as defined by the Act;
"general meeting" includes -
(a) the annual general meeting; and
(b) any special general meeting;
"ordinary business of the annual general meeting" means the business specified in
rule 11(5);
"ordinary committee member" means a member of the committee to whom rule
23(1)(b) relates;
"special general meeting" means any general meeting other than the annual general
meeting.

Association's office
3. The office of the Association is to be at the following place or any other place the
committee determines:
1207 East Tamar Highway, Dilston TAS 7252.

Objects and purposes of Association
4. In addition to the basic objects of the Association, the objects and purposes of the
Association include the following:
(a) the purchase, taking on lease or in exchange, and the hiring or otherwise
acquiring of any real or personal property necessary or convenient for any of
the objects or purposes of the Association;
(b) the buying, selling and supplying of, and dealing in, goods of all kinds;
© the construction, maintenance and alteration of buildings or works necessary
or convenient for any of the objects or purposes of the Association;
(d) the accepting of any gift for any one or more of the objects or purposes of
the Association;
(e) the taking of any step the committee or the members in general meeting
consider expedient for the purpose of procuring contributions to the funds of
the Association;
(f) the printing and publishing of any newspapers, periodicals, books, leaflets or
other documents the committee or the members in general meeting consider
desirable for the promotion of the objects and purposes of the Association;
(g) the borrowing and raising of money in any manner and on terms -
(i) the committee thinks fit; or
(ii) approved or directed by resolution passed at a general meeting;
(h) subject to the provisions of the Trustee Act 1898, the investment of any
moneys of the Association not immediately required for any of its objects or
purposes in any manner the committee determines;
(i) the making of gifts, subscriptions or donations to any of the funds,
authorities or institutions to which section 78(1)(a) of the Income Tax
Assessment Act 1936 of the Commonwealth relates;
(j) the establishment and support, or aiding in the establishment and support, of
associations, institutions, funds, trusts, schemes and conveniences calculated
to benefit servants or past servants of the Association and their dependants,
and the granting of pensions, allowances or other benefits to servants or past
servants of the Association and their dependants, and the making of
payments towards insurance in relation to any of those purposes;
(k) the establishment and support, or aiding in the establishment or support, of
any other association formed for any of the basic objects of the Association;
(l) the purchase or acquisition, and undertaking, of all or any part of the
property, assets, liabilities and engagements of any association with which
the Association is amalgamated in accordance with the provisions of the Act
and the rules of the Association;
(m) the doing of any lawful thing incidental or conducive to the attainment of the
basic objects of the Association or of any of the objects and purposes
specified in this rule.

Membership of Association
5.
(1) A person who applies and is approved for membership as provided in these
rules is eligible to be a member of the Association on payment of the joining
and annual subscription fee fixed under these rules, and on the committee's
receipt of an official membership form which has been completed and signed
by the applying member.
(2) A person who is not a member of the Association at the time of the
incorporation of the Association is not to be admitted to membership unless
the admission as a member is approved by the committee.
(a) unless the person is nominated in accordance with subrule (3); and
(b) the admission as a member is approved by the committee.
(3) A nomination of a person for membership of the Association is to be -
(a) made in writing on an official membership application form supplied
by the Association; and
(b) accompanied by the written consent of the person nominated; and
© lodged with the President of the Association.
(4) The consent referred to in subrule (3) may be endorsed on the nomination.
(5) As soon as practicable after the receipt of an application, the President is to
advise of the application to the committee.
(6) On a nomination being approved by the committee, the President -
(a) is to notify the nominee, in writing, or by telephone or by electronic
mail (email), that he or she has been approved for membership of
the Association; and
(b) upon receipt of the joining and annual subscription fee, is to enter
the nominee's name in a register of members.
© Provide the nominee with a membership pack, containing a copy of
these rules.
(7) A member of the Association may resign from the Association by delivering or
sending by post or by electronic mail (email) to the President a written notice
of resignation.
(8) On receipt of a notice from a member under subrule (7), the President is to
remove the name of the member from the register of members.
(9) A person -
(a) becomes a member of the Association when his or her name is
entered in the register of members; and
(b) ceases to be a member of the Association when his or her name is
removed from the register of members.
(10) Any right, privilege or obligation of a person as a member of the Association
-
(a) is not capable of being transferred or transmitted to another person;
and
(b) terminates on the cessation of the membership.
(11) If the Association is wound up -
(a) every member of the Association; and
(b) every person who, within the period of 12 months immediately
preceding the commencement of the winding up, was a member of
the Association -
is liable to contribute -
(i) to the assets of the Association for payment of the debts or
liabilities of the Association; and
(ii) for the costs, charges and expenses of the winding up; and
(iii) for the adjustment of the rights of the contributories among
themselves.
(12) Any liability under subrule (11) is not to exceed an amount equivalent to the
membership fee at that time.
(13) A former member is not liable to contribute under subrule (11) in respect of
any debt or liability of the Association contracted after he or she ceased to be
a member.

Income and property of Association
6.
(1) The income and property of the Association is to be applied solely towards
the promotion of the objects and purposes of the Association.
(2) No portion of the income and property of the Association is to be paid or
transferred to any member of the Association.
(3) The Association is not to -
(a) appoint a person who is a member of the committee to any office in
the gift of the Association to the holder of which there is payable any
remuneration by way of salary, fees or allowances; or
(b) pay to any such person any remuneration or other benefit in money or
money's worth, other than the repayment of out-of-pocket expenses.
(4) A servant or member of the Association may be paid -
(a) remuneration in return for services rendered to the Association or for
goods supplied to the Association in the ordinary course of business; or
(b) interest at a rate not exceeding 7¼% on money lent to the
Association; or
© a reasonable and proper sum by way of rent for premises let to the
Association.

Accounts of receipts and expenditure
7.
(1) True accounts are to be kept of -
(a) all money received and expended by the Association and the matter in
respect of which the receipt or expenditure takes place; and
(b) the property, credits and liabilities of the Association.
(2) The accounts are to be open to inspection by the members of the Association
subject to any reasonable restrictions as to time and manner of inspecting
the Association may impose.
(3) The treasurer of the Association is to keep all general records, accounting
books and records of receipts and expenditure connected with the operations
and business of the Association in the form and manner the committee
directs.
(4) The accounts, books and records are to be kept at the Association's office or
at any other place the committee decides.

Banking and finance
8.
(1) the treasurer of the Association, on behalf of the Association, is to -
(a) receive all money paid to the Association; and
(b) immediately after the receipt issue official receipts.
(2) The committee is to cause to be opened with any bank, building society or
credit union the committee selects an account in the name of the Association
into which all money received is to be paid as soon as possible after receipt.
(3) The committee may -
(a) receive from the Association's financial institution the cheques drawn
by the Association on any of its accounts with the financial
institution; and
(b) release and indemnify the financial institution from and against all
claims, actions, suits or demands that may be brought against the
financial institution arising directly or indirectly out of those cheques.
(4) Except with the authority of the committee, a payment of any sum exceeding
$2 is not to be made from the funds of the Association otherwise than by
cheque drawn on the Association's account.
(5) The committee may provide the treasurer with a sum to meet urgent
expenditure, subject to any conditions in relation to the use and expenditure
the committee may impose.
(6) Cheques are not to be drawn on the Association's account except for the
payment of expenditure that has been authorised by the committee.
(7) All cheques, drafts, bills of exchange, promissory notes and other negotiable
instruments are to be -
(a) signed by the treasurer or, in his or her absence, by any other
member or members of the committee the committee nominates for
that purpose; and
(b) countersigned by the public officer or President, or where the public
officer or President is also serving as the treasurer, by any other
member or members of the committee the committee nominates for
that purpose.

Auditor
9.
(1) At each annual general meeting of the Association, the members present are
to appoint a person as the auditor of the Association.
(2) The auditor is to hold office until the annual general meeting next after that
at which he or she is appointed, and is eligible for re-appointment.
(3) The first auditor may be appointed by the committee before the first annual
general meeting, and, holds office until the first annual general meeting,
unless earlier removed by a resolution of the members at a general meeting,
when that meeting may appoint an auditor to act until the first annual
general meeting.
(4) If an appointment is not made at an annual general meeting, the committee
is to appoint an auditor for the current financial year of the Association.
(5) Except as provided in subrule (3), the auditor may only be removed from
office by special resolution.
(6) If a casual vacancy occurs in the office of auditor during the course of a
financial year of the Association, the committee may appoint a person as the
auditor to hold office until the next succeeding annual general meeting.

Audit of accounts
10.
(1) The auditor is to examine the accounts of the Association at least once in
each financial year of the Association.
(2) The auditor is to -
(a) certify as to the correctness of the accounts of the Association; and
(b) report to the members present at the annual general meeting.
(3) In the report and in certifying to the accounts, the auditor is to state if-
(a) he or she has obtained the required information; and
(b) in his or her opinion, the accounts are properly drawn up so as to
exhibit a true and correct view of the financial position of the
Association -
(i) according to the information at his or her disposal and the
explanations given; and
(ii) as shown by the books of the Association; and
© the rules relating to the administration of the funds of the Association
have been observed.
(4) The public officer of the Association is to cause to be delivered to the auditor
a list of all the accounts, books and records of the Association.
(5) The auditor may -
(a) have access to the accounts, books, records, vouchers and
documents of the Association; and
(b) require from the servants of the Association any information and
explanations he or she considers necessary for the performance of
the duties as auditor; and
© employ persons to assist in investigating the accounts of the
Association; and
(d) in relation to the accounts of the Association, examine any member
of the committee or any servant of the Association.

Annual general meeting
11.
(1) The Association is to hold an annual general meeting each year.
(2) The annual general meeting is to be held on any day (being not later than 3
months after the close of the financial year of the Association) the committee
determines.
(3) The annual general meeting is to be in addition to any other general
meetings that may be held in the same year.
(4) The notice convening the annual general meeting is to specify the purpose of
the meeting.
(5) The ordinary business of the annual general meeting is to be as follows:
(a) to confirm the minutes of the last preceding annual general meeting
and of any general meeting held since that meeting;
(b) to receive from the committee, auditor and servants of the
Association reports on the transactions of the Association during the
last preceding financial year;
© to elect the officers of the Association and the ordinary committee
members;
(d) to appoint the auditor and determine his or her remuneration;
(e) to determine the remuneration of servants of the Association.
(6) The annual general meeting may transact special business of which notice is
given in accordance with these rules.

Special general meetings
12.
(1) The committee may convene a special general meeting of the Association at
any time.
(2) The committee, on the requisition in writing of at least 10 members, may
convene a special general meeting of the Association.
(3) A requisition for a special general meeting -
(a) is to state the objects of the meeting; and
(b) is to be signed by the requisitionists; and
© is to be deposited at the office of the Association or the Association’s
postal address at the time; and
(d) may consist of several documents, each signed by one or more of
the requisitionists.
(4) If the committee does not cause a special general meeting to be held within
21 days from the day on which a requisition is deposited at the office of the
Association or the Association’s postal address at the time, the requisitionists,
or any of them, may convene the meeting within 3 months from the day of
the deposit of the requisition.
(5) A special general meeting convened by requisitionists is to be convened in
the same manner as nearly as possible as meetings are convened by the
committee.
(6) All reasonable expenses incurred by requisitionists in convening a special
general meeting are to be refunded by the Association.

Notice of Annual General Meeting
13. The public officer or President of the Association, at least 14 days before the date
fixed for holding an annual general meeting of the Association, is to cause to be
inserted in at least one newspaper published in this State an advertisement -
(a) specifying the place, day and time for the holding of the meeting; and
(b) the nature of the business to be transacted at the meeting.

Business and quorum at general meetings
14.
(1) All business transacted at a general meeting, except the ordinary business of
the annual general meeting, is special business.
(2) Business is not to be transacted at a general meeting unless a quorum of
members entitled to vote is present at the time the meeting is considering
that business.
(3) A quorum for the transaction of the business of a general meeting is 10
members present and entitled to vote.
(4) If a quorum is not present one hour after the appointed time for the
commencement of a general meeting, the meeting -
(a) if convened on the requisition of members, is to be dissolved; or
(b) in any other case, is to be adjourned to the same day in the next
week at the same time at the same place.
(5) If at an adjourned meeting a quorum is not present one hour after the time
appointed for the commencement of the meeting, the meeting is to be
dissolved.
(6) The chairperson, by written notice or at the time of the adjournment, may
specify another place to which a meeting is to be adjourned.

President to preside at general meetings
15.
(1) The President, or in his or her absence, the Vice-President, is to preside as
chairperson at every general meeting of the Association
(2) If the President or the Vice-President is absent from a general meeting, the
members present are to elect a committee member to preside as chairperson.

Adjournment of general meetings
16.
(1) The chairperson of a general meeting at which a quorum is present may, with
the consent of the meeting, adjourn the meeting from time to time and place
to place, but no business is to be transacted at an adjourned meeting other
than the business left unfinished at the meeting at which the adjournment
took place.
(2) If a meeting is adjourned for 14 days or more, the notice of the adjourned
meeting is to be given in the same manner as the notice of the original
meeting.
(3) It is not necessary to give any notice of an adjournment or of the business to
be transacted at an adjourned meeting.

Determination of questions arising at general meetings
17.
(1) A question arising at a general meeting of the Association is to be determined
on a show of hands.
(2) Unless before or on the declaration of the result of the show of hands a poll
is demanded, a declaration by the chairperson that a resolution has, on a
show of hands, been carried, or carried unanimously, or carried by a
particular majority, or lost, and an entry to that effect in the minute book of
the Association is evidence of the fact, without proof of the number or
proportion of the votes recorded in favour of, or against, that resolution.

Votes
18.
(1) On any question arising at a general meeting of the Association, a member
has one vote only.
(2) All votes are to be given personally.
(3) In the case of an equality of voting on a question, the chairperson has a
second or casting vote.

Taking of poll
19. If at a meeting a poll on any question is demanded -
(a) it is to be taken at that meeting in the manner the chairperson
directs; and
(b) the result of the poll is taken to be the resolution of the meeting on
that question.

When poll to be taken
20.
(1) A poll that is demanded on the election of a chairperson, or on a question of
adjournment, is to be taken immediately.
(2) A poll that is demanded on any other question is to be taken at any time
before the close of the meeting as the chairperson directs.

Affairs of Association to be managed by a committee
21.
(1) The affairs of the Association are to be managed by a committee of
management constituted as provided in rule 23.
(2) The committee -
(a) is to control and manage the business and affairs of the Association;
and
(b) may exercise all the powers and perform all the functions of the
Association, other than those powers and functions that are required
by these rules to be exercised by general meetings of members of
the Association; and
© has power to do anything that appears to the committee to be
essential for the proper management of the business and affairs of
the Association.

Officers of the Association
22.
(1) The officers of the Association are as follows:
(a) a president;
(b) a vice-president;
© a secretary
(d) a treasurer and public officer.
(2) The provisions of rule 24(2), (3) and (4), so far as they are applicable and
with the necessary modifications, apply in relation to the election of persons
to any of the offices referred to in subrule (1).
(3) Each officer of the Association is to hold office until the annual general
meeting next after the date of election, and is eligible for re-election.
(4) If a casual vacancy in any office referred to in subrule (1) occurs, the
committee may appoint one of its members to the vacant office, to hold the
office up to and including the conclusion of the annual general meeting next
following the date of the appointment.

Constitution of the committee
23.
(1) The committee consists of the following members elected at the annual
general meeting of the Association in each year:
(a) the officers of the Association;
(b) 6 other members. Where possible these members should be from
varied geographical areas of the state to ensure fair representation
at different locations.
(2) An ordinary committee member is to hold office until the annual general
meeting next after the date of election, and is eligible for re-election.
(3) If a casual vacancy occurs in the office of ordinary committee member, the
committee may appoint a member of the Association to fill the vacancy until
the conclusion of the annual general meeting next following the date of the
appointment.

Election of numbers of committee
24.
(1) Nominations of candidates for election as officers of the Association or as
ordinary committee members are to be -
(a) made in writing and accompanied by the written consent of the
candidate (which may be endorsed on the nomination); and
(b) delivered to the President of the Association at least 5 days before
the date fixed for the holding of the annual general meeting.
(2) If insufficient nominations are received to fill all vacancies on the committee -
(a) the candidates nominated are taken to be elected; and
(b) further nominations are to be received at the annual general meeting.
(3) If the number of nominations received is equal to the number of vacancies to
be filled, the persons nominated are taken to be elected.
(4) If the number of nominations exceeds the number of vacancies to be filled, a
ballot is to be held.
(5) The ballot for the election of officers and ordinary committee members is to
be conducted at the annual general meeting in the usual manner as directed
by the committee.

Vacation of office
25. For the purpose of these rules, the office of an officer of the Association or of an
ordinary committee member becomes vacant if the officer or committee member -
(a) dies; or
(b) becomes bankrupt or applies to take or takes advantage of any law
relating to bankrupt or insolvent debtors or compounds with his or
her creditors, or makes any assignment of his or her estate for their
benefit; or
© becomes of unsound mind; or
(d) resigns office in writing addressed to the committee; or
(e) ceases to be resident in the State; or
(f) fails, without leave granted by the committee, to attend 3
consecutive meetings of the committee; or
(g) ceases to be a member of the Association; or
(h) fails to pay all arrears of subscription due, within 14 days after
receiving a notice in writing signed by the President or Treasurer
stating that he or she has ceased to be a financial member of the
Association.

Meetings of the committee and of subcommittees
26.
(1) The committee is to meet at least once every three months at any place and
time the committee determines.
(2) Special meetings of the committee may be convened by the president or any
4 of its members.
(3) Notice is to be given to members of the committee of any special meeting,
specifying the general nature of the business to be transacted, and no other
business is to be transacted at such a meeting.
(4) Any 5 members of the committee constitute a quorum for the transaction of
the business of a meeting of the committee.
(5) Business is not to be transacted unless a quorum is present.
(6) If half an hour after the time appointed for the meeting a quorum is not
present, the meeting is to be adjourned to the same place and at the same
hour of the same day in the following week unless the meeting was a special
meeting in which case it is to be dissolved.
(7) At a meeting of the committee, the following is to preside:
the president, or in his or her absence the vice-president;
(a) if the president and the vice-president are absent, any one of the
remaining members of the committee as may be chosen by the
members present.
(8) Any question arising at a meeting of the committee or of any subcommittee
appointed by the committee is to be determined -
(a) on a show of hands; or
(b) if demanded by a member, by a poll taken in any manner the person
presiding at the meeting determines.
(9) Each member present at a meeting of the committee or of any subcommittee
appointed by the committee (including the person presiding at the meeting)
is entitled to one vote.
(10) If there is an equality of votes on any question, the person presiding has a
second or casting vote.
(11) Written notice of each committee meeting is to be served on each member of
the committee by -
(a) delivering it at a reasonable time before the meeting; or
(b) sending it by post in a prepaid envelope addressed to his or her usual
or last-known address in time to reach him or her in due course of
post before the date of the meeting; or
© by electronic mail (email) before the date of the meeting.

Disclosure of interest in contracts
27.
(1) A member of the committee who is interested in any contract or arrangement
made or proposed to be made with the Association is to disclose the interest
-
(a) at the first meeting of the committee at which the contract or
arrangement is first taken into consideration, if the interest then
exists; or
(b) in any other case, at the first meeting of the committee after the
acquisition of the interest.
(2) If a member of the committee becomes interested in a contract or
arrangement after it is made or entered into, he or she is to disclose the
interest at the first meeting of the committee after he or she becomes so
interested.
(3) A member of the committee is not to vote as a member of the committee in
respect of any contract or arrangement in which he or she is interested and
any such vote is not to be counted.

Subcommittees
28.
(1) The committee may -
(a) appoint a subcommittee from the committee; and
(b) prescribe the powers and functions of that subcommittee.
(2) The committee may co-opt any person as a member of a subcommittee
without voting rights, whether or not the person is a member of the
Association.
(3) A quorum at a meeting of the subcommittee is 3 appointed members.
(4) The President of the Association is to convene meetings of a subcommittee.
(5) Written notice of each subcommittee meeting is to be served on each
member of the subcommittee by -
(a) delivering it at a reasonable time before the meeting; or
(b) by sending it by post in a prepaid envelope addressed to his or her
usual or last-known address in time to reach him or her in due
course of post before the date of the meeting.

Executive committee
29.
(1) The president, the vice-president, the treasurer and the secretary constitute
the executive committee.
(2) The executive committee may issue instructions to the public officer and the
servants of the Association in matters of urgency connected with the
management of the affairs of the Association during the period between
meetings of the committee.
(3) The executive committee is to report on any instructions issued under subrule
(2) to the next meeting of the committee.

Joining fee and annual subscription
30. The price of membership to the Association is a joining fee and an annual fee as
approved by the Association at the time.
All current memberships are due to be renewed on the 30th June of each year. If
the membership renewal fee is not received by the Treasurer by the 30th July, and
that person wishes to continue their membership, the full fee, being the joining fee
and the annual fee, is required.
If a membership is paid during the months April, May or June, the renewal fee is not
required until the 30th June of the following year.

Financial year
31. The financial year of the Association is the period beginning on the 1st July in one
year and ending on the 30th June the next following year.

Notices
32. A notice may be served by or on behalf of the Association on any member -
(a) personally; or
(b) by sending it through the post in a prepaid envelope addressed to the
member at his or her usual or last-known address; or
© by electronic mail (email) to the member at his or her usual or last-known
email address.

Expulsion of members
33.
(1) The committee may expel a member from the Association if, in the opinion of
the committee, the member is guilty of conduct detrimental to the interests
of the Association.
(2) The expulsion of a member under subrule (1) does not take effect until
whichever of the following is the later date:
(a) the expiration of 14 days after the service on the member of a notice
under subrule (3);
(b) if the member exercises his right of appeal under this rule, the
conclusion of the special general meeting convened to hear the
appeal.
(3) If the committee expels a member from the Association, the President of the
Association, without undue delay, is to cause to be served on the member a
notice in writing -
(a) stating that the committee has expelled the member; and
(b) specifying the grounds for the expulsion; and
© informing the member of a right to appeal against the expulsion
under rule 34.

Appeal against expulsion
34.
(1) A member may appeal against an expulsion under rule 33 by delivering or
sending by post to the public officer of the Association, within 14 days after
the service of a notice under rule 33(3), a requisition in writing demanding
the convening of a special general meeting for the purpose of hearing the
appeal.
(2) On receipt of a requisition -
(a) the President is to immediately notify the committee of its receipt;
and
(b) the committee is to cause a special general meeting of members to
be held within 21 days after the date on which the requisition is
received.
(3) At a special general meeting convened for the purpose of this rule -
(a) no business other than the question of the expulsion is to be
transacted; and
(b) the committee may place before the meeting details of the grounds
of the expulsion and the committee's reasons for the expulsion; and
© the expelled member is to be given an opportunity to be heard; and
(d) the members present are to vote by secret ballot on the question
whether the expulsion should be lifted or confirmed.
(4) If at the special general meeting a majority of the members present vote in
favour of the lifting of the expulsion -
(a) the expulsion is to be taken to have been lifted; and
(b) the expelled member is entitled to continue as a member of the
Association.
(5) If at the special general meeting a majority of the members present vote in
favour of the confirmation of the expulsion -
(a) the expulsion takes effect; and
(b) the expelled member ceases to be a member of the Association.

Disputes
35.
(1) A dispute between a member of the Association in the capacity as a member
and the Association is to be determined by arbitration in accordance with the
provisions of the Commercial Arbitration Act 1986.
(2) This rule does not affect the operation of rule 34.

Seal of Association
36.
(1) The seal of the Association is to be in the form of a rubber stamp, inscribed
with the name of the Association encircling the word "Seal".
(2) The seal of the Association is not to be affixed to any instrument except by
the authority of the committee.
(3) The affixing of the seal is to be attested by the signatures of -
(a) 2 members of the committee; or
(b) one member of the committee and the President of the Association
or any other person the committee may appoint for that purpose.
(4) Attestation under subrule (3) is sufficient for all purposes that the seal was
affixed by authority of the committee.
(5) The seal is to remain in the custody of the public officer.